[5952] Staff Assistant Services for Information Knowledge Management

Start date: June
Clearance: NATO Secret/SC/DV
Location: Bydgoszcz, Poland


Skills
- At least 5 years of previous staff experience at the military or governmental organization or private companies. 6. Education Higher education (at least bachelor degree) at IT related areas and basic training in engineering or related discipline for specific task related skills, with 5 years' experience. 7. Desirable Qualifications
- Must be familiar with modern office equipment and have adequate computer skills (MS Office at least: Word, Excel, Power Point)
- Knowledge and previous experience in IKM
- Good knowledge of NATO structures and organizations
- The technical knowledge, skills and experience required to successfully perform the duties of the post
- Good Communication skills, both verbal and written in English
- MS SharePoint FunctionalAdmin certificate and practical skills
- NCIA TTPlus FA course
- NCIA EDMS FA course
- NCIA NIP FA course
- MS365 course
- NATO IKM course
- Practical experience in working with NIP, EDMS and TT
- Practical experience in designing and maintaining portals using SharePoint
- LTlL Certification at foundation level. lTlL V3 Foundation
- Formal project management approach Certification: PRINCE 2 Foundation
- Good knowledge of the Microsoft Project Application
- Driver License B. 8. Desirable Experience
- Practical experience in lTlL concept based services implementation
- Practical experience by using a formal project management approach (PRINCE2)

Activities
- Assists in implementation of plans and programs to improve workflow of the NATO Signal Battalion by using new lKM
- Manages electronic and manual publications and records
- Provides guidance to ensure documents meet NSB standard
- Monitors and manages archives within NSB
- Acts as Functional Administrator for NlP, TT+ and EDMS within NATO Signal Battalion
- Acts as Functional Administrator for NPCL including management of future IKM tools (implementation planned in March 2026) and Teams within NSB
- Assists in managing content of NIP sites of NATO Signal Battalion, sections of HQ and subordinated units, keeps overview of tasks assigned via TT+ to NATO Signal Battalion and manages workspaces of NATO Signal Battalion's EDMS
- Management and collaboration techniques and tools based on implemented lT and communications technology
- Makes the file transfer between different Network Domains (NU, MS and NS)
- Monitors NS printed documents, leads comparison with logs from printers on regular basis, any discrepancies should be investigated and if needed reported to DSO
- Takes part in internal NCISG IKMSO meetings organized on monthly basis via VTC on Polycom by NCISG HQ IKMO
- Share information received during the internal NCISG IKMSO meetings within NSB
- Gather user requirements across NSB and develop new IKM tools or forms if required